POSITION:    
Administrative Aide, Revenue Management 

LOCATION:   
Mayer Kaplan JCC, Skokie 

DUTIES:    
The Administrative Aide is responsible for providing overall administrative support to the Revenue Management team.  Specific duties include, but are not limited to, the following:

• Data Entry: enter program data sent by Financial Managers into e-Finesstri database.  Distribute the program Master Listing to Financial Managers to insure information is accurate prior to site staff entering customer registrations into the database. 
• Serve as first contact for staff that has a question or problem with e-Finesstri.
• Receive daily deposit information from each site. Check deposit information to make sure what was entered in e-Finesstri is what was deposited in the bank and run through the site charge machines. Enter deposit totals on spreadsheet to compare to daily reports from e-Finesstri.
• Maintain Revenue Management Databases and Documentation – combine accounts when duplicate accounts are found, clean up files (wrong zip codes, incorrect addresses), keep documentation of procedures up to date and in the procedure book.
• Assist with delivering e-Finesstri training to agency staff – keep training materials up to date; set up training sessions for new staff as well as training sessions for refresher courses for existing staff.
• Create reports for program staff, Executive staff and Marketing/Creative for mailings such as brochures, broadcast e-mails, flyers, etc.
• Month end processing – close out financial transactions for the agency at month end.  Run month end reports such as Financial Triggers, General Ledger posting, account receivable reports and balancing cash, check, charges, accounts receivable and deferred income. Distribute information to Financial Managers, Membership Directors, Executive Staff and Center Directors.
 • Travel to each of our locations to perform an audit on their deposits to make sure the centers are following the guidelines set up by Revenue Management (3-4 times per year). The Audit includes checking a number of days from each month against a check list of procedures, writing up the audits and sending the information to the CFO, Revenue Management Manager and Center Directors.
• Facilitate the Automatic Credit Card Process for customer payments on a monthly basis; send electronic file via Credit Card Company, retrieve and inform centers about declined transactions.  Follow up with centers to make sure the declined payments are collected in a timely manner.
• Facilitate daily batch out from online registration.
 
SALARY RANGE:   
Union Clerical 

REQUIREMENTS:   
Bachelors degree preferred; 2-3 years of administrative and database management experience required.  Advanced Excel and Word skills required; must have ability to process computer data and to format and generate reports; strong communication and interpersonal skills; strong data entry and numbers aptitude with a high level of attention to detail.  Must demonstrate the ability to analyze and solve problems with a strong work ethic and commitment to a quality work product.

TO APPLY:    
Sari Klein, MS Services
This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
Fax 312-855-9339