POSITION:   
Administrative Aide  

LOCATION:  
Bernard Weinger JCC, Northbrook

DUTIES:    
Provide daily administrative and project support to Bernard Weinger JCC business departments including Adult Services, Recreation Services, Membership, Fundraising & Development and Children’s Services among others.   Specific duties include (but are not limited to):

• Provide outstanding customer service to center members, visitors, and staff by responding in a pleasant manner, maintaining an appropriate and positive image of the center at all times and being knowledgeable about regional programming.
• Handle busy front desk and telephones two hours per day and as requested by Business Manager.
• Prepare daily deposits and take deposit to bank on a regular basis.
• Maintain office supply closet and inventory tracking; purchase front office and some facility supplies; maintain postage meter.
• Serve as IS liaison for site staff.  
• Maintain monthly front desk work schedule; track, maintain, and record all vacation requests.
• Maintain office equipment and facilitate any repairs; maintain postage meter and add postage when needed.
• Assist with scholarship program mailings and materials.
• Give facility tours to prospective members in the absence of the Membership Director; assist by organizing follow up telephone calls.
• Responsible for separating, distributing, and mailing bi-monthly paychecks for Bernard Weinger JCC and satellite sites.
• Maintain and distribute internal and external mailing lists.
• Serve as main point of contact for central office to send items of interest for distribution to staff.
• Keep employee information and union bulletin boards current.
• Keep payroll copies, check requests, payables, daily deposits, and other items for Business Manager organized.
• Take member identification photos when needed, and train other staff to do the same.
• Coordinate and send weekly FedEx package--obtain signatures and make copies of weekly timesheets, invoices, and other materials before sending;
• Apply purchase orders, code, sign, and date.
• Call members in regard to monthly automatic credit card payment returns, accounting questions, and assist with collection calls.
• Process cancellations, prorates, changes, registrations, and payment plans.
• Maintain payment plan file.
• Act as accounts receivable and distribute contracts for Studio J as well as maintain reservation database under Program Director.

DAYS/HOURS:   
Monday through Friday 10:00 am – 6:00 pm

SALARY RANGE:  
Union Scale

REQUIREMENTS:  
High school diploma or equivalent required, Bachelors degree preferred; excellent communication and customer service skills; must have demonstrated proficiency in Microsoft Word, Excel, Publisher, Power Point, Internet, and email (Lotus Notes experience helpful) with the ability to learn other programs as needed; typing speed of 45 wpm; demonstrated ability to work independently and take initiative, but also able to seek help when needed; must be willing and able to foster a strong team environment; must be able to multi-task and show flexibility managing multiple priorities.  

APPLY:
Sari Klein, MS Services 
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Fax (312)855-9339